California Employee & Job Applicant Privacy Policy.

Last Updated and Effective Date: January 22nd, 2024

This California Employee and Job Applicant Privacy Policy (“Privacy Policy”) applies only to employees and job applicants that are residents of the State of California.  This Privacy Policy describes how Advantis Global LLC, Advantis Global Staffing LLC, Advantis Global Services LLC, and Advantis Global Solutions LLC (“we,” or “us”) collects, uses, discloses, and processes your Personal Information (“you” and “your”).  We reserve the right to change this Privacy Policy at any time.  If we change our Privacy Policy, we will post an updated version on this website.  Please check back periodically to see if our Privacy Policy has been updated.  Updates to the Privacy Policy will be referenced by the "Last Updated" date shown above.  

1. Definitions.

“Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular person or household. “Personal Information” does not include: (a) publicly available information or lawfully obtained, truthful information that is a matter of public concern; or (b) information that is deidentified or aggregate information.

“Sensitive Personal Information” means Personal Information that reveals information such as: (a) social security, driver’s license, state identification card, or passport number; (b) account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account; (c) precise geolocation; (d) racial or ethnic origin, religious or philosophical beliefs, or union membership; (e) the contents of an mail, email, and text messages unless we are the intended recipient of the communication; (f) genetic data; and (g) information about a known child.  Sensitive Personal Information includes the processing of biometric information for the purpose of uniquely identifying an individual, Personal Information collected and analyzed concerning an individual’s mental or physical health and Personal Information collected and analyzed concerning an individual’s sex life or sexual orientation.  Sensitive Personal Information that is publicly available is not considered Sensitive Personal Information or Personal Information.

2. Information We Collect, the Categories of Source of Collection and the Purpose for Collection.

Set forth below are the categories of Personal Information we collect and that have collected in the preceding 12 months, the categories of sources from which the Personal Information was collected and the business or commercial purpose for such collection.  Please note that we may not collect all of the information referenced below regarding you.

Category of Personal Information
What We Collect
Categories of Sources from which Personal Information Collected
Business Purpose for Collection
PERSONAL INFORMATION
Identifiers
Real name
Alias
Postal address
Unique personal identifier
Online identifier
Internet protocol address
Email address
Account name
Social security number
Driver’s license number
Passport number
Date of birth
Dependent information
Beneficiary information
Directly from you
Automatically*
To assess your employment application
To manage workforce activities and personnel
To maintain your contact information
To assist you in case of emergency
To recruit employees and perform background screening
To manage wages and expenses
To administer healthcare and other benefits
To perform identity verification, accounting, audit, and other internal functions
To comply with law or legal process such as tax deductions, reporting, and record-keeping requirements
Any Personal Information described in subdivision (e) of Section 1798.80 of California Civil Code (Not Included In Other Rows).  
Signature
Characteristics or description
Telephone number
Bank account number
Directly from you
Our service providers
Same as above
Protected Characteristics
Race
Color
Religion (includes religious dress and grooming practices)
Sex/gender
Pregnancy, childbirth, breastfeeding and/or related medical conditions
Gender identity, gender expression
Sexual orientation
Marital status
Military or veteran status
Ethnicity or National origin
Disability status
Age
Request for family care leave
Request for Pregnancy Disability Leave
Directly from you
Our service providers
To comply with demographic reporting requirement
For recruitment purposes
To design employee retention programs and diversity initiatives
To comply with law or legal process, such as tax deductions, reporting, and record-keeping requirements
Internet Information or Other Electronic Network Activity Information
Electronic network activity information
Browsing history
Search history
Information regarding interaction with a website, application, or advertisement
Directly from you
Automatically*
Our service providers
To manage workforce activities and personnel
Operate and manage IT and communications systems and facilities
To maintain security on our websites and Internet-connected assets
To manage employee programs
Geolocation Data
Internet protocol address (scrambled)
Directly from you
Automatically*
Our service providers
To manage workforce activities and personnel
For security purposes
Audiovisual Information
Electronic information (e.g., meeting recordings)
Visual information (e.g., camera footage)
Directly from you. User choice. Not obligatory or mandatory.
To keep record of meetings in case necessary to refer to such information  
To manage workforce activities and personnel
For security purposes
Professional or Employment Information
Professional history
Employment history
Directly from you
Our service providers
To assess your candidacy as an employee
To manage workforce activities and personnel
To recruit employees and perform background screening
To ensure compliance with work-related licensing and credentialing
To facilitate a better, safer, and more efficient working environment
To monitor, investigate, prevent, and redress potential breaches of applicable policies, regulations, and laws
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us
Education Information
Educational history
Directly from you
Our service providers
See previous row
Inferences
Job evaluation information
Directly from you
Employee assessments
SENSITIVE PERSONAL INFORMATION
Sensitive Personal Identifiers
Social security number
Driver’s license number
State identification card number
Passport number
I94
Directly from you
To recruit employees and perform background screening
To manage wages and expenses
To administer healthcare and other benefits
To assess your candidacy as an employee
To comply with law or legal process, such as tax deductions, reporting, and record-keeping requirements
Account Information
Information required to access your work account
Directly from you
Operate and manage IT and communications systems and facilities
To maintain security on our websites and Internet-connected assets
Sensitive Protected Characteristics
Racial origin
Ethnic origin
Religious belief
Directly from you
To comply with demographic reporting requirement
For recruitment purposes
To design employee retention programs and diversity initiatives
To comply with law or legal process, such as tax deductions, reporting, and record-keeping requirements
Contents of Communications
Information on emails and messages or virtual meetings recordings
Emails not intended for business purposes made through work email
Directly from you
Automatically*
To keep record of meetings in case necessary to refer to such information  
To manage workforce activities and personnel
For security purposes
Health Information
Medical information (FMLA/CFRA)
Disability Information
Other health information
Directly from you
To manage safety requirements
To administer healthcare and other benefits
To design employee wellness programs and initiatives
To comply with law or legal process, such as reporting and record-keeping requirements
Sex Life or Sexual Orientation Information
Sexual Orientation
Directly from you
To comply with demographic reporting requirement
To design employee retention programs and diversity initiatives
To comply with law or legal process, such as reporting and record-keeping requirements

*Cookies are small text files that store information on computer or mobile device, and enable websites like ours to capture and remember information about you. We use cookies and other similar technologies to save your website preferences for future visits, allow you to login automatically, and to compile data about your interactions with our website so that we can offer better website experiences and tools in the future.

3. Personal Information We Disclose About You and Its Business Purpose.

We do not sell your Personal Information and we don’t share for cross context behavioral advertising your Personal Information, as those terms are defined by the California Consumer Protection Act, as amended by the California Privacy Rights Act, and related regulation.  Please note that personal information, including identifiers, professional, employment and educational information for consultants or contractors is disclosed to clients for whom you may provide services.  This may be considered a sale under California law.

We disclose your Personal Information only to service providers, vendors, and contractors that perform services on our behalf. When we disclose Personal Information on that basis, we have or will have entered into a contract that prohibits the service provider from using or disclosing that information except where necessary to perform the services for which we have contracted.  

The business purposes for which we disclose Personal Information to our service providers, contractors, and vendors include:  

  • Services on Our Behalf: We may disclose Personal Information in order to receive services performed on our behalf, including maintaining or servicing accounts, providing service for employees, processing or fulfilling requests and transactions, verifying employee information, processing payroll, expenses and payments, evaluating and responding to requests, providing storage, or providing similar services on our behalf.

The following chart sets forth the categories of Personal Information we have disclosed to our service providers for a business purpose over the past 12 months.

Categories of Personal Information that We Disclose
Business Purposes for the Disclosure of Personal Information
PERSONAL INFORMATION
Identifiers
Services on Our Behalf
Section 1798.80 Identifiers (Not Included in Other Rows)
Services on Our Behalf
Protected Characteristics  
Services on Our Behalf
SENSITIVE PERSONAL INFORMATION
Sensitive Personal Identifiers
Services on Our Behalf
Sensitive Protected Characteristics
Services on Our Behalf
Health Information
Services on Our Behalf

As Necessary:  We may also disclose Personal Information, as necessary: (a) to comply with any legal process; (b) to respond to requests from public and government authorities; (c) to enforce our terms and conditions; (d) to protect our operations and protect our rights, privacy, safety or property, and/or that of you or others; and (e) to allow us to pursue available remedies or limit the damages that we may sustain.  We may also use Personal Information in connection with or during negotiation of any reorganization, acquisition, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).

We only use Sensitive Personal Information for purposes disclosed herein.  We do not use or disclose Sensitive Personal Information for purposes other than those specified herein.

4. Our Retention Policy – How Long We Keep Your Personal Information.

We will retain each category of your Personal Information identified above for an amount of time that is reasonably necessary for us to use the information for the purposes disclosed herein and for any other permitted purposes, including retention of Personal Information pursuant to any applicable contract, law or regulation.  

To determine the appropriate retention period for Personal Information, we consider the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorized use or disclosure of your Personal Information, the purposes for which we process your Personal Information and whether we can achieve those purposes through other means, and the applicable legal requirements.

5. Your Rights if You Are a Resident of California.

California residents may exercise certain privacy rights pursuant to the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2023, and related regulations.  Your right to submit certain requests as a California resident are described below. Please note that these rights are subject to certain exceptions and certain of these rights are subject to verification mechanisms.

  • Right to Know Personal Information Collected About You. You have the right to know: (1) the categories of Personal Information we have collected about you; (2) the categories of sources from which the Personal Information is collected; (3) the business or commercial purpose for collecting Personal Information; (4) the categories of third parties to whom we disclose Personal Information; and (5) the specific pieces of Personal Information we have collected about you.  You also have the right to know the list of all third parties to whom we have disclosed Personal Information, as defined under California Civil Code Section 1798.83(e) (a/k/a the “Shine the Light Law”), during the preceding year for third-party direct marketing purposes. You may submit a request by calling us at 833-206-2950 or emailing us at privacy@advantisglobal.com.
  • Right to Know Personal Information Disclosed, Sold or Shared and to Whom.  You have the right to request that we disclose to you: (1) the categories of Personal Information that we collected about you; and (2) the categories of Personal Information that we disclosed about you for a business purpose and the categories of persons to whom it was disclosed for a business purpose.  You may submit a request by calling us at 833-206-2950 or emailing us at privacy@advantisglobal.com.
  • Right to Request Deletion of Your Personal Information.  You have the right to request that we delete your Personal Information, subject to a number of exceptions.  Following receipt of a request, we will let you know what, if any, Personal Information we can delete from our records.  If we cannot delete all of your Personal Information, we will let you know the reason.  You may submit a request by calling us at 833-206-2950 or emailing us at privacy@advantisglobal.com.
  • Right to Correct Inaccurate Information.  If you believe that any of the Personal Information we maintain about you is inaccurate, you have the right to submit a request for us to correct that information.  Upon receipt of a request, we will use commercially reasonable efforts to correct the information as you direct.  You may submit a request by calling us at 833-206-2950 or emailing us at privacy@advantisglobal.com.
  • Right to Opt-Out of the Sale and Sharing of Your Personal Information.  Since we do not sell or share your Personal Information as described above, this right does not apply to you.  
  • Right to Limit the Use of Your Sensitive Personal Information.  California provides certain right to limit the use of Sensitive Personal Information under circumstances.  You do not have this right where we use your Sensitive Personal Information for the following purposes:  (i) to that use which is necessary to perform the services or provide the goods reasonably expected by you; (ii) to help to ensure security and integrity; (iii) to perform services on our behalf; (iv) to undertake activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by us; and (v) to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by us.  Given our use of your Sensitive Personal Information, this right does not apply to you.  
  • Right to Non-Discrimination for Exercising Your Rights. If you choose to exercise any of your rights, you have the right to not receive discriminatory treatment by us.

When you make a request to know, delete and/or correct, to help protect your privacy and maintain security, we will take steps to verify your identity. Our verification procedure may differ depending on whether you have an account with us or not and the request you are making.  The following generally describes the verification processes we use:  

  • Password Protected Accounts.  If you have a password-protected account with us, we may use existing authentication practices to verify your identity but will require re-authentication before disclosing, correcting or deleting data.  If we suspect fraudulent or malicious activity relating to your account, we will require further verification (as described below) before complying with a request to know or delete.
  • Verification for Non-Accountholders.  If you do not have, or cannot access, a password-protected account with us, we will generally verify your identity as follows:
  • ~For requests to know categories of Personal Information, we will verify your identity to a reasonable degree of certainty by matching at least two data points provided by you with reliable data points maintained by us.
  • ~For requests to know specific pieces of Personal Information, we will verify your identity to a reasonably high degree of certainty by matching at least three data points provided by you with reliable data points maintained by us.  We will also require a declaration, signed under penalty of perjury, that the person requesting the information is the person whose information is the subject of the request or that person’s authorized representative.  We will maintain all signed declarations as part of our records.
  • ~For requests to correct or delete Personal Information, we will verify your identity to a reasonable degree or a reasonably high degree of certainty depending on the sensitivity of the Personal Information and the risk of harm posed by unauthorized deletion.  We will act in good faith when determining the appropriate standard to apply.

If there is no reasonable method by which we can verify your identity, we will state so in response to a request to know or delete Personal Information, including an explanation of why we have no reasonable method to verify your identity.

If you use an authorized agent to submit a request to know, delete or correct, we may require the authorized agent to provide proof that you gave the agent signed permission to submit the request. We may also require you to do either of the following: (a) verify your own identity directly with us; or (b) directly confirm with us that you provided the authorized agent permission to submit the request.  This requirement does not apply if you have provided the authorized agent with power of attorney pursuant to California Probate Code sections 4121 to 4130.

We will respond to requests to know, requests to delete and / or delete no later than 45 calendar days.  If we cannot verify your request within 45 days, we may deny your request.  If necessary, we may take up to an additional 45 days to respond to your request but in such an event will provide you a notice and an explanation of the reason that we will take more than 45 days to respond to your request.  

6. How to Contact Us.

If you have any questions or concerns about our privacy policies and practices, please feel free to contact us by calling us at 833-206-2950, emailing us at privacy@advantisglobal.com or by mail at 20 Sunnyside Ave., Suite E, Mill Valley, CA 94941.  

As a California resident you have the right to opt-out of the sale or sharing (for cross-context behavioral advertising) of your personal information to third parties. You may opt-out of the sale or sharing (for cross-context behavioral advertising) of your personal information by providing the information below and then clicking OPT OUT. Please note that this right only applies to residents of the state of California.
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